Hvac Purchasing Agent I

Fort Myers, Florida


Hvac Job Number:
J001348e3
 
Primary Location:
Fort Myers, Florida
 
Positions:
Purchasing
 
Sector:
Commercial/Industrial; Residential/Light Commercial; Wholesale Supply/Manufacturer Rep
 
Required Overnight Travel:
0%
 
Shift:
First Shift
 
Job Description:
Conditioned Air Company, LLC. ("CAC") has been in business for over 52 years and serves the SW Florida regions of Sarasota, Fort Myers and Naples. CAC was recently recognized as the 2013 "Best Contractor to Work For" in the Southeast United States by The NEWS and Gulfshore Magazine's 2013 "Best in Business". CAC also is a past recipient of the Economic Development Council of Collier County's "Excellence in Industry" and recognized as "Residential Contractor of the Year" by Air Conditioning Contractors of America (ACCA). Due to our tremendous success, we are expanding our staff (+300 employees) and HVACR services in our Naples, Fort Myers & Sarasota offices. We are seeking only high achievers who desire to be the best in their field and who want to provide outstanding customer service. We can offer you a career path with continued education and opportunities for career advancement. **** IF YOU MEET THESE MINIMAL REQUIREMENTS, PLEASE COMPLETE AN ONLINE APPLICATION AT: http://conditionedair.com/contact-us/employment-opportunities/ Job Summary: Purchase equipment, tools, parts, supplies, or services necessary for the operation of an establishment. Under limited supervision, responsible for placing purchase orders in response to product requirements established by various departments within the organization. Hours: Mon. thru Fri. 8:00am-5:00pm, 1 hour lunch. Nothing in this job description restricts management’s rights to assign or reassign duties and responsibilities to this job at any time. The following tasks/responsibilities are typical of the position but are not all encompassing. Each person is expected to help out in whatever duties are required to deliver a quality product on schedule. Tasks & Responsibilities: • Issue purchase orders for parts and equipment for the warehouse, job specific and drop ship orders. • Issue purchase orders for parts requested by service technicians. Research part information. • Create and enter new part numbers, descriptions, pricing and vendor information for inventory and supply parts. • Dispatch and coordinate Drivers and record that information in the “Service Technician Daily Pickup” log. • Dispatch and coordinate the Support Drivers for daily pickup and delivery of parts, warranty parts returns, paperwork, estimating plans, US mail, etc., for the warehouse and office departments. • Process receiving entries for parts and equipment. • Run GL Report for Accounting. • Parts Warranty Claim under the direction of the Assistant Purchasing Manager. • Create RMA’s (return material authorization) for any received warranty parts or new and unused parts that are to be returned to a vendor for credit. • Return new and unused parts to vendor. • Schedule and track drop ships. • Maintain Wrightsoft part entries and price updates. • Process tool purchases and repairs. • Perform online search for requested parts not readily available locally. • Run open PO reports at the end of each week and review. • Run and review open RMA report. • Scan processed service part requests • Run open PO reports at the end of the month and review. • Order filters and belts for Service Maintenance Contracts per list generated by the Maintenance Agreement Administrator. • Justify all open purchase orders and review. If needed, call vendors for missing packing slips and then receive. • Justify all open RMA”s. If needed, call vendors for missing credits. Forward the credits to the Assistant Controller once you have received them. • Ability to multitask – Focus on Quantity and Quality of Administrative work and to follow through on assigned tasks until completion. • Teamwork – Evaluating departmental workload requirements and contributing where needed. • Other duties as assigned. RELATIONSHIP TO OTHERS The Purchasing Agent reports directly to the Purchasing Manager and may work closely with other management teams, and with internal support staff. Optimally, over time the Purchasing Agent will have increased opportunity and assume increased responsibility for meeting department’s needs and expectations. It is therefore necessary that the Purchasing Agent maintain a satisfactory client relationship, relating to vendors, clients and fellow team members in a mature, thoughtful, professional and pleasant manner. Minimally, the Purchasing Agent must display a demeanor that exhibits our Mission Statement and Core Values, as well as show empathy, patience, understanding and a genuine interest in others. The Purchasing Agent performs a lead role in promoting interdepartmental communications and cooperation. Required Skills/qualifications: • Reporting Skills, Administrative Writing Skills, Microsoft Office Skills, Managing Processes, Organization, Analyzing Information, Professionalism, Problem Solving and Verbal Communication. • Attention to detail in typing and proofing materials, establishing priorities and meeting deadlines. • Knowledge of computers and relevant software applications. Proficient in MS Word, Excel, MS Outlook and the Internet. • Planning/organizing—the individual prioritizes and plans work activities and uses time efficiently. • Quality control—the individual demonstrates accuracy and thoroughness, monitors own work to ensure quality and applies feedback to improve performance. • Quantity—meets productivity standards and completes work in a timely manner. • Adaptability—the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events. • Confidentiality – handle sensitive and confidential situations and documentation. • Dependability—the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance. Working Conditions: Inside office environment. Physical Demands: Will require heavy work (lifting greater than 50 pounds). Ability to carry 25 lbs for 50 feet unassisted. Education and Formal Training: • High School diploma or GED preferred. Experience: • 2+ years HVAC experience • Purchasing HVAC Experience a plus Materials and Equipment Used: Office Equipment; phone, copier, computer, and fax. Affirmative Action // Equal Opportunity Employer // M/F/D/V // DRUG FREE WORKPLACE
Hvac Job Number: J001348e3
 
Primary Location:  Fort Myers, Florida
 
Positions: Purchasing
 
Sector: Commercial/Industrial; Residential/Light Commercial; Wholesale Supply/Manufacturer Rep
 
Required Overnight Travel: 0%
 
Shift: First Shift
 
Job Description: Conditioned Air Company, LLC. ("CAC") has been in business for over 52 years and serves the SW Florida regions of Sarasota, Fort Myers and Naples. CAC was recently recognized as the 2013 "Best Contractor to Work For" in the Southeast United States by The NEWS and Gulfshore Magazine's 2013 "Best in Business". CAC also is a past recipient of the Economic Development Council of Collier County's "Excellence in Industry" and recognized as "Residential Contractor of the Year" by Air Conditioning Contractors of America (ACCA). Due to our tremendous success, we are expanding our staff (+300 employees) and HVACR services in our Naples, Fort Myers & Sarasota offices. We are seeking only high achievers who desire to be the best in their field and who want to provide outstanding customer service. We can offer you a career path with continued education and opportunities for career advancement. **** IF YOU MEET THESE MINIMAL REQUIREMENTS, PLEASE COMPLETE AN ONLINE APPLICATION AT: http://conditionedair.com/contact-us/employment-opportunities/ Job Summary: Purchase equipment, tools, parts, supplies, or services necessary for the operation of an establishment. Under limited supervision, responsible for placing purchase orders in response to product requirements established by various departments within the organization. Hours: Mon. thru Fri. 8:00am-5:00pm, 1 hour lunch. Nothing in this job description restricts management’s rights to assign or reassign duties and responsibilities to this job at any time. The following tasks/responsibilities are typical of the position but are not all encompassing. Each person is expected to help out in whatever duties are required to deliver a quality product on schedule. Tasks & Responsibilities: • Issue purchase orders for parts and equipment for the warehouse, job specific and drop ship orders. • Issue purchase orders for parts requested by service technicians. Research part information. • Create and enter new part numbers, descriptions, pricing and vendor information for inventory and supply parts. • Dispatch and coordinate Drivers and record that information in the “Service Technician Daily Pickup” log. • Dispatch and coordinate the Support Drivers for daily pickup and delivery of parts, warranty parts returns, paperwork, estimating plans, US mail, etc., for the warehouse and office departments. • Process receiving entries for parts and equipment. • Run GL Report for Accounting. • Parts Warranty Claim under the direction of the Assistant Purchasing Manager. • Create RMA’s (return material authorization) for any received warranty parts or new and unused parts that are to be returned to a vendor for credit. • Return new and unused parts to vendor. • Schedule and track drop ships. • Maintain Wrightsoft part entries and price updates. • Process tool purchases and repairs. • Perform online search for requested parts not readily available locally. • Run open PO reports at the end of each week and review. • Run and review open RMA report. • Scan processed service part requests • Run open PO reports at the end of the month and review. • Order filters and belts for Service Maintenance Contracts per list generated by the Maintenance Agreement Administrator. • Justify all open purchase orders and review. If needed, call vendors for missing packing slips and then receive. • Justify all open RMA”s. If needed, call vendors for missing credits. Forward the credits to the Assistant Controller once you have received them. • Ability to multitask – Focus on Quantity and Quality of Administrative work and to follow through on assigned tasks until completion. • Teamwork – Evaluating departmental workload requirements and contributing where needed. • Other duties as assigned. RELATIONSHIP TO OTHERS The Purchasing Agent reports directly to the Purchasing Manager and may work closely with other management teams, and with internal support staff. Optimally, over time the Purchasing Agent will have increased opportunity and assume increased responsibility for meeting department’s needs and expectations. It is therefore necessary that the Purchasing Agent maintain a satisfactory client relationship, relating to vendors, clients and fellow team members in a mature, thoughtful, professional and pleasant manner. Minimally, the Purchasing Agent must display a demeanor that exhibits our Mission Statement and Core Values, as well as show empathy, patience, understanding and a genuine interest in others. The Purchasing Agent performs a lead role in promoting interdepartmental communications and cooperation. Required Skills/qualifications: • Reporting Skills, Administrative Writing Skills, Microsoft Office Skills, Managing Processes, Organization, Analyzing Information, Professionalism, Problem Solving and Verbal Communication. • Attention to detail in typing and proofing materials, establishing priorities and meeting deadlines. • Knowledge of computers and relevant software applications. Proficient in MS Word, Excel, MS Outlook and the Internet. • Planning/organizing—the individual prioritizes and plans work activities and uses time efficiently. • Quality control—the individual demonstrates accuracy and thoroughness, monitors own work to ensure quality and applies feedback to improve performance. • Quantity—meets productivity standards and completes work in a timely manner. • Adaptability—the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events. • Confidentiality – handle sensitive and confidential situations and documentation. • Dependability—the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance. Working Conditions: Inside office environment. Physical Demands: Will require heavy work (lifting greater than 50 pounds). Ability to carry 25 lbs for 50 feet unassisted. Education and Formal Training: • High School diploma or GED preferred. Experience: • 2+ years HVAC experience • Purchasing HVAC Experience a plus Materials and Equipment Used: Office Equipment; phone, copier, computer, and fax. Affirmative Action // Equal Opportunity Employer // M/F/D/V // DRUG FREE WORKPLACE
 

Preferred Skills and Education


Minimum Experience Required:
Experienced (2-4 years)
Minimum Education Required:
High School Diploma
Certifications:
 
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